Event Operations Executive

The ‘Event Operations Executive’ will play a crucial role in supporting the operations’ team in the execution of events and projects, ensuring that every detail is meticulously coordinated to deliver seamless experiences for our clients and attendees. You will work closely with our event planning team, chefs and external stakeholders to assist in managing all operational aspects of our events.

Moving Venue is the most trusted event caterers in London; we have been impressing clients with outstanding events since 1984. Our reputation for delicious food and outstanding excellence has secured us a place on the accredited supplier list of over 40 venues, in and around London.

The ideal candidate will be someone who has plenty of enthusiasm, a can-do attitude and an outgoing personality. You should be an excellent team player, able to communicate at all levels, and committed to sharing your knowledge and skills.

A passion for organisation, providing outstanding service to clients, and the ability to cope with the pressure of a fast-paced role while maintaining professionalism at all times are essential.

• Assisting with the management of the planning and delivery of allocated events, ensuring consistency with Operations’ procedures and standards:
  – Placing equipment, staff, and beverage requisitions
  – Liaising with our venues clients
  – Operational planning of the event
  – Preparation of event spaces
  – Loading and unloading of vehicles
  – Management of food and beverage service

• Take a hands on event management on-site role.
• To always ensure there is a clear operational plan which considers both maintaining delivery standards and being as cost effective as possible.
• Comply with and enforce all company policies, standards and legislative requirements relevant to maintaining effective performance, communication, training and good business reputation; including Food Hygiene, Allergens, Fire, Health & Safety regulations, attending relevant training as required.
• Represent MV values in your general conduct and in your dealings with clients and suppliers.
• Ensuring that Group, venue and legislative requirements with regard to Health & Safety at base and at venues/on site are adhered to at all time.
• Ensuring all personnel on site are briefed to the Group’s level and all paperwork is completed and all RAMS submitted for each event to venue managers.
• Assisting in the profitability of the company through the prudent use of goods ensuring that wastage and breakages are kept to a minimum.
• Ensuring all event cost related information is correctly recorded and reported to the relevant parties within the set time scales.
• Assisting the Operations team to ensure all events are executed within the parameters of agreed budgets, achieve effective cost control and return the required gross profits.

• Organised and methodical.
• Detail-focused with a flexible mindset.
• Excellent interpersonal and negotiation skills.
• Strong sense of ownership and appropriation.
• Excellent computer and CRM skills.
• Excellent communication skills, including writing, proofreading, and speaking.
• Fantastic customer service ethic and high expectations for quality.

At Moving Venue, we value our team, and as part of our commitment to creating a positive work environment, we offer the following benefits:

• Quarterly performance-related bonus
• Holiday allowance starts at 27 days plus bank holidays, increasing with length of service• Delicious, healthy breakfast and lunch menu served daily, cooked by a dedicated chef
• Shuttle bus pick up and drop off from Canada Water tube station – morning and afternoon
• Access to Medicash health plan
• Fantastic restaurant and bar discounts via the CODE app
• Enhanced parental-leave pay (subject to length of service)
• Travel loan
• Fabulous regular social events
• Fun and vibrant company culture
• Generous refer-a-friend-bonus
• Free parking at our Head Office
• Cycle to work scheme
• 2x event tickets per year and friend a family discounts to ticketed events
• 1 x volunteer day per year

Salary ranging between £30,000 to £32,000 per annum, depending on experience.

To apply, please forward your cv to Lee at lbushnell@movingvenue.com